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29  Obtaining authorizations and certificates

Keywords

IITB NOC, IIT Bombay certificate, bonafide certificate, employment verification, official authorizations

You might find yourself needing various kinds of certificates to be submitted for obtaining documents, such as PAN Card from Income Tax Department / their authorized delegated firm, Indian Passport from Passport Office, Voter ID card from Election Commission etc. The procedure for requesting these certificates may be categorized it into two:

  1. Where the faculty member may directly write to the concerned section of Administration (AR-Admin 1/Establishment Section) for issuance of certificate. The application can be made on plain paper directly to the Administration, addressed to the Registrar / Deputy Registrar / Assistant Registrar:
  1. Address Proof
  2. For obtaining Domicile certificate
  3. Opening of Bank Account
  4. Identity Certificate – for obtaining fresh passport (for self and spouse)
  5. NOC – for renewal of Passport
  6. NOC – for children above 18 years
  7. Tatkal passport (for self and dependent)
  8. For obtaining Ration Card
  9. For obtaining PAN Card
  10. For obtaining Housing Loan from Bank
  11. LIC Policy
  12. KG School Admission for grandchildren – Children should be in the Service record. (On roll and Retired employees)
  13. KV School Admission for grandchildren – Children should be in the Service record. (On roll and Retired employees)
  14. Senior Citizen
  15. Octroi exemption
  16. Other purpose
  1. Where the faculty member may directly write to the concerned section of Administration (AR-Admin) through Dean (Faculty Affairs). In these cases, the application should be addressed to the Dean (Faculty Affairs), and forwarded on plain paper through Head:

For NoC requests for official or personal international visits, and for advance settlement / reimbursement claims, attach the filled and signed Dean (FA) checklist with the hard-copy application. It includes: HoD’s “Recommended and Forwarded”, the funding source and exact travel dates, the invitation letter (official visits), a screenshot of the leave applied for on ERP, and a passport copy if the passport number must appear on the NoC. TA claims must be submitted within 15 days of completing travel when an advance was drawn, or within 60 days for reimbursement (with prior approval of the Dean (FA) for the travel). (Source: checklist on bighome.)

  1. NOC - for test / interview
  2. NOC - for VISA (for attending conference)
  3. NOC - for VISA (Personal visit): should also apply through ERP Portal
  4. Experience Certificate after resignation or termination: If resignation / termination letter is forwarded through proper channel and all closing formalities are completed, a formal request letter from applicant is enough.
  5. Vigilance Certificate: Request should be forwarded through HoD.