17 Hosting Interns
IIT Bombay internship, IITB Research Internship Award, IRCC internship, external project student, visiting student fees
You can host an undergraduate or master’s student from another institute in two ways. Under the IRCC scheme the Institute pays the intern. Otherwise the student registers through the Academic Office and pays a fee to IIT Bombay.
17.1 IITB Research Internship Award (IRCC)
The Dean (R&D) runs this scheme through IRCC. It brings non-IITB undergraduates to work in your group for 4 or 6 months, and IRCC pays the stipend. Details and archives of earlier years are at https://www.ircc.iitb.ac.in/IRCC-Webpage/IITBInternship/ and https://rndhelp.ircc.iitb.ac.in.
17.1.1 What IRCC pays
- A stipend of ₹ 15,000 a month to the intern, paid pro rata by the 10th of each month once you submit the intern’s attendance.
- A contingency grant of ₹ 75,000 to you as host. The rules for using it are in the IRCC Internship Norms. Date bills no later than the intern’s last working day and submit them within a month of it.
IRCC funds one intern per faculty member. You can float more than one proposal through the scheme, but you pay for the extra interns from your own project.
17.1.2 When it is announced
IRCC follows much the same calendar each year. The 2025-26 dates were:
| Activity | Typical timing |
|---|---|
| Call to faculty on faculty-notices; proposals open on Drona | Late July |
| Last date for faculty proposals | Early August (about 10 days after the call) |
| Call to applicants across the country | Early August |
| Last date for applications | Early September |
| Department shortlists sent to IRCC | Mid September |
| Interviews | Early to mid October |
| Offers to candidates | Early November |
| Interns join | Mid to late January |
| Poster presentation at LHC | Late May |
| Internship ends | Mid May (4 months) or mid July (6 months) |
The proposal window is short, so watch faculty-notices in July.
17.1.3 How to take part
- Log in to Drona with your LDAP ID and go to IITB Research Internship Award → Submit Proposal. You choose a 4- or 6-month duration here. If you hosted an intern the previous year, Drona asks for feedback on that intern before it lets you submit.
- Shortlist applicants with your department’s internship coordinator. Applicants should be in the top 20% of their class at their parent institute. You have to tick a box confirming you have verified their documents.
- Interview the shortlisted candidates and send the final selection to IRCC.
17.1.4 Rules for interns
- Interns get only 5 days of leave in the whole internship. IRCC cuts the stipend for any absence beyond that, or any absence without your permission.
- Interns can work online only to a limited extent.
- Your department office or you start the request for a temporary I-card from the Security Section.
- Interns can use the Central Library.
- Interns do not get OPD at the IITB Hospital and IRCC does not reimburse medical bills. Ask them to buy their own medical and accident insurance.
- IRCC arranges shared hostel accommodation with mess, paid for by the intern, subject to availability. An intern who does not need accommodation can join as early as December.
- The parent institute’s NOC must include an IP clause.
Queries go to internship@ircc.iitb.ac.in.
17.2 Self-funded interns through the Academic Office
Any other student who wants to do a project or internship in your group, for example a summer intern or a student doing their degree project at IIT Bombay, registers through the Academic Office as an external project student. The student pays a fee to the Institute. The rules, forms and current fees are at https://acad.iitb.ac.in/admissions/internship.
17.2.1 Fees
| Project work | Fee (non-refundable) |
|---|---|
| Project work, 8 weeks | ₹ 15,000 |
| Degree project (B.E./B.Tech./M.Sc./MCA), up to 6 months | ₹ 40,000 |
| Master’s project (M.Tech. level), up to 6 months | ₹ 50,000 |
| Master’s project (M.Tech. level), 6 months to 1 year | ₹ 60,000 |
Hostel and mess charges are extra. Check the Academic Office page before you quote fees to a student, since they change.
17.2.2 Accommodation
The fee does not include a hostel room. If your intern needs one, write to the Dean (Academic Programmes) and the Dean (Hostel Affairs) well before the student arrives to ask for accommodation. Summer rooms fill up fast.
17.2.3 Foreign students
Foreign students (for example, those funded by Fulbright or DAAD) come in as visiting students through the Office of the Dean (International Relations), which has its own fee structure. When you give such a student a letter of invitation or affiliation, copy it to ir.incoming@iitb.ac.in. The letter should say that the student must not plan travel until they get an offer letter from the IR office, which states the fees.