4 Regularization/Confirmation of Service
IIT Bombay regularization, faculty confirmation, probation period, IITB service confirmation
Under the current norms (viz. 7th Pay Commission rules, in particular 1(b)), IITs cannot offer a confirmed faculty position to one with less than 3 years professional/postdoctoral experience (not counting any experience gained during the PhD and pre-PhD years). In such cases, the Institute makes an appointment at the Assistant Professor Grade-II through its regular selection process. Such appointees are entitled to all facilities that regular faculty members may avail. If you are appointed at this level, the administration keeps track of when you complete the requirement of 3 years of experience (the experience gained after the date of PhD defence is counted) and sends a form to you through your academic unit which you should fill as a part of regularization process. In this form you have to fill in details of all you academic accomplishments obtained after your PhD degree and a summary of your academic activities after joining IIT Bombay. This form is forwarded to Dean (FA) by the Head of academic unit after adding appropriate recommendations. The Dean (FA) forwards this to the Director with his/her recommendations. In case you have prior experience which is declared in the application form for faculty position, or if you have acquired the experience after submission of application to the Institute that you feel should be counted against the 3 years requirement, you may make a representation through your Head of Department to Dean (FA), along with documentary evidence of the experience you are claiming.
A faculty member recruited to any cadre is placed on probation for a period of 1 year. At the end of this period, administration requires you to fill another form (where you fill in your academic accomplishments during the probation year) and submit the same to Dean (FA) through the Head of your academic unit for confirmation of your appointment. Faculty members are eligible for the Post Retirement Medical Scheme (PRMS) after confirmation in the service of the Institute and PRMS is mandatory for every confirmed employee.