24 Conducting conferences, seminars and workshops
IITB conference, IIT Bombay seminar, workshop organisation, academic event funding
You can conduct academic conferences, seminars and workshops on campus as well. Conducting an event requires you to write a letter to request for permission to hold the event to the Director through your Head, detailing the nature of the event (conference, workshop etc.) along with a brief description of the programme. Upon receiving permission, you can proceed with the logistics to conduct the event. The guidelines to be followed for conduct of these events is outlined in this office memorandum. IIT Bombay also has a set of interim guidelines that event organizers need to follow, as outlined here.
The Victor Menezes Convention Centre (VMCC) is equipped to hold several parallel sessions, and several departments also have excellent facilities to host these events, and the guest house can be used for the attendees’ stay. However, do note that these get booked quite quickly, so a significant amount of advance planning is needed.
Each event may have one physical banner (6 ft x 4 ft, landscape) in the designated frame, or one digital banner. Space is first come, first served. Your HoD or the competent authority approves the content at least 14 working days before the event, and you submit it to the Public Relations Office (PRO) at least 10 working days before. For a physical banner, give the printed banner to the PRO at least 6 working days before; the Security Office mounts and removes it, and organizers must not mount banners themselves without PRO’s permission. Print on reusable or recyclable material such as polycotton, recycled PET fabric, cardboard or paperboard. Flex, vinyl and sunboard are prohibited. Faculty coordinators can also use standees of recyclable material, up to 6 ft by 3 ft, inside or just outside the venue. Banners are prohibited on trees, building walls and similar surfaces. (Source: Green Office Policy No. SO-Event-2026-02.)